15 Gmail suggestions and tips

(Pocket-lint) – It looks as if solely yesterday that Gmail launched – providing us all a whopping 1GB of cupboard space by way of a rudimentary blue-and-white interface. Now, although, Google’s signature e-mail service is all grown up. That is proper, someway Gmail is over 15 years previous. It debuted on 1 April 2004 and now has greater than 1.5 billion customers.

If you happen to’re amongst these customers, you might be questioning tips on how to get probably the most out of your e-mail shopper. Gmail is a sturdy platform with quite a few hidden options, so, to get you up to the mark, listed here are 15 of our favourites.

Finest Gmail options

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Good Reply

If solely replying to emails was as straightforward as studying them, particularly once you’re on the go. These moments, like once you’re attempting to navigate foot visitors on the sidewalk or be sure to catch your prepare, make it fairly unattainable to compose a response. However Gmail makes it simpler with Good Reply, which makes use of AI to counsel responses primarily based on what you’re most certainly to write down again.

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Good Compose

Equally to Good Reply, there’s additionally a Good Compose. It helps you shortly compose an e-mail through the use of AI to counsel phrases you’re most certainly to write down subsequent. The function, which was launched in 2018, is ready to be taught what your widespread phrases are to make it simpler to write down fast messages.

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If you happen to obtain a ton of emails all through a workday, you would possibly’ve seen it will probably get a bit hectic ensuring you’ve responded to each certainly one of them. Nudge helps be sure to get again to everybody by resurfacing emails you haven’t responded to towards the highest of your inbox.

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Gmail search

The perfect function of all has been round from the very starting. Google mixed what it was finest identified for on the time — its search chops — with an e-mail service. The Gmail search bar permits you to intuitively discover a particular message or piece of knowledge hidden away in that mess you name an inbox. You’ll be able to even use phrases or symbols (or search operators) to filter your search outcomes. There’s additionally superior search, which lets you search emails primarily based on what phrases they contained or the dimensions of recordsdata that have been hooked up to them.

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Archive your emails

Gmail affords customers 15GB of free area on all accounts. However for those who occur to make use of the archive function a lot, you’ve got probably discovered your self paying up for extra space. Gmail permits any person to archive emails in order that they’ll tidy up their inbox with out having to completely delete messages.

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Undo despatched mail

Whether or not it’s an necessary e-mail with a obvious typo or unintentionally hitting Reply All, generally you ship an e-mail you instantly remorse. However Gmail has lined our behinds since 2015, by giving us the ability to delete a message as much as 30 seconds after we’ve hit ship. Phew.

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Switching between Gmail accounts

If you happen to’re somebody who has a piece e-mail and a private e-mail, Google’s potential to flip effortlessly between a number of accounts has been a godsend. Prior to now, for those who wished to entry a special e-mail account, then it often meant logging out and logging into the opposite account. Gmail solved that in 2014 when it added the flexibility to remain logged into and switch between several Gmail accounts

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Add exterior accounts

Gmail is consistently getting higher, which is unlucky for those who’re nonetheless tied to an previous e-mail service on Yahoo or AOL. We get it. It’s a chore to change every thing throughout. However, due to a handy feature, that’s now not an issue. In Gmail Settings, you may join your Yahoo or Hotmail tackle, as an example, and begin receiving and sending messages all inside the Gmail app. 

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Confidential mode

Confidential Mode permits you to add expiration dates to your emails in an effort to higher make sure the privateness of the data you ship over Gmail. Launched final yr, Confidential Mode additionally permits you to cease customers from with the ability to obtain their very own model of the message, copy or print any of the data, and it requires the recipient to make use of two issue authentication to even view it.

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G-Suite apps and different add-ons

Gmail is built-in with Google’s personal G Suite apps. For example, you may entry Hangouts and handle your calendar from proper inside Gmail’s net app. You can even find and use third-party add-ons via the G-Suite marketplace, equivalent to Asana, Trello, Intuit, and Docusign.

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Snooze emails

If you happen to’re somebody who’s at all times swiping away e-mail notifications solely to neglect about them fully, this Snooze function is tremendous useful. Rolled out in 2018, it provides you the flexibility to resurface that e-mail, whether or not that’s later the identical day, tomorrow, and even additional down the road.

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Work offline

With Gmail’s Offline function, which can be enabled in Settings, you may learn, reply to, and search your messages even once you aren’t linked to the web. However you may solely use Gmail offline in a Chrome browser window, and never whereas utilizing Incognito mode.

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Sending cash

You can use Gmail to send money to any e-mail tackle free of charge. You can even settle for cash somebody despatched to you or request cash from somebody. Google fees no charges to ship cash. And it makes use of your Google Pay steadiness, debit card, or your checking account linked to Google Pay. 

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Sending massive attachments

Gmail has a restrict of 25MB for attachments in an e-mail, however that is simply circumvented through the use of Google Drive. Merely add your file to Google Drive, after which when composing your message, grab it via the Google Drive button. You’ll be able to ship as much as 10GB recordsdata.

Scheduling messages

A function that we use to no finish is the flexibility to schedule messages. That is excellent for once you wish to ship your boss a fast be aware or response, however don’t need her or him to know you are up till 4 am on a Tuesday.

Writing by Maggie Tillman. Modifying by Luke Baker.